Ancilla College Academic Progress Requirements

STANDARDS OF ACADEMIC PROGRESS (SAP) for FINANCIAL AID

You are ultimately responsible for the information provided here, which is also provided in the Ancilla College Catalog.  Students who receive federal, state and college financial aid must maintain satisfactory academic progress.

Financial aid includes Pell Grant, Federal Supplemental Education Opportunity Grant (SEOG), Federal Work Study (FWS), Indiana Higher Education, Freedom of Choice and Part-Time State Awards, 21st Century Scholars, Stafford Loan, Parent Loan for Undergraduate Students (PLUS), and/or Alternative Loans.

GRADEPOINT AVERAGE REQUIREMENT

Students must maintain academic Financial Aid Good Standing to continue to receive financial aid at Ancilla College.

Cumulative Credit Hours Attempted

Minimum Cumulative/Term GPA

1-15

1.80

16-30

1.90

31+

2.00

For financial aid purposes, the GPA is calculated using ALL Ancilla College 100 and 200 level credit courses attempted and all Math, English, and Nursing Developmental classes.

CREDIT HOUR COMPLETION

Students must successfully maintain a minimum cumulative completion rate of 67 percent of ALL credit hours attempted at Ancilla College, including any transfer credits accepted into student’s program of study. The calculation used to determine your completion rate is:

Note:  All credits attempted are counted, including repeated courses, course withdrawals, course failures, academic forgiveness credit hours, all Math, English, and Nursing Developmental classes, as well as any transfer credits accepted into student’s program of study.

Total Credit Hours Earned /Total Credit Hours Attempted =  Your Completion Rate

 Example:

12 Hours Earned /15 Credit Hours Attempted =  80 percent Completion Rate

FINANCIAL AID WARNING

Students can be placed on Financial Aid Warning for failure to maintain the minimum grade point average or failure to meet the credit hour completion requirement. Students on Financial Aid Warning are eligible to receive financial aid during the warning period.  Students must meet the Standards of Academic Progress, both in term/cumulative GPA and cumulative credit hour completion rate of 67% during the warning period. Failure to obtain satisfactory progress will result in suspension of further financial aid eligibility.  A student can be on Financial Aid Warning for One Semester Only.

FINANCIAL AID ACADEMIC RECOVERY PLAN

COMPLETE WITHDRAWAL & CUMULATIVE RATE LESS THAN 67%

When a student completely withdraws from a semester, all grades of W, WF, or IF will have a term GPA of 0.000. If the cumulative complete rate below 67%, the student must meet with an academic advisor to develop an academic recovery plan in order to regain financial aid eligibility. The plan will cover a specified number of semesters to gain satisfactory academic progress in both term and cumulative GPA and a cumulative completion rate of 67%. The academic recovery plan for financial aid must be signed by the student, academic and financial aid advisors. Failure to successfully complete any semester within the plan will result in suspension of further financial aid eligibility.

FINANCIAL AID SUSPENSION
Failure to achieve satisfactory progress during the warning period or during a financial aid academic recovery plan period will result in the suspension of all institutional, state, and Federal financial aid (including loans) for the student/parent.

MAXIMUM TIME FRAME REQUIREMENT 150%

According to federal regulations, students will not be allowed to receive financial aid after 150% of the published time frame required to complete an Associate’s Degree or eligible certificate program at Ancilla College. All enrollments at Ancilla College are considered even if no financial aid was previously received. All credits attempted are counted, including repeated courses, course withdrawals, course failures, and any courses cleared by Academic Forgiveness. Transfer credit from all other institutions that applies to the degree or program objective at Ancilla College will be applied to the maximum time frame allowed. Most Associate Degrees at Ancilla College require completion of 60 semester hours of credit as specified in the catalog. Hence, 150% of 60 credits hours equal a total of no more than 90 credit hours attempted as described.

Note:   Developmental classes in Math, English, and Nursing are not included in the 150% maximum time frame requirement.

ATTENDANCE

Students receiving financial aid must be actively pursuing their coursework to receive aid disbursements. Active pursuit includes regular classroom attendance, completion of assignments, homework, tests, and quizzes.

REVIEW

Students’ grades are reviewed at the end of each term. Notices of ineligibility are mailed after grades have been posted.

REINSTATEMENT AND REGAINING FINANCIAL AID ELIGIBILITY

1. Attending without receiving financial aid and obtaining grades and completion sufficient to meet standards of academic progress.

2. Extenuating circumstances that caused unsatisfactory progress which can be fully documented will be reviewed by the Financial Aid Committee. Completed appeal forms with appropriate documentation are to be addressed to the Financial Aid Committee and submitted to the Office of Financial Aid. Appeals are to be written by the student. A written decision will be returned to the student. If approved, the student will need to make an appointment with an academic advisor to develop a financial aid academic recovery plan from suspension.

FINANCIAL AID ACADEMIC RECOVERY PLAN – Suspension

In order to regain financial aid eligibility, the student must meet with an academic advisor to develop an academic recovery plan. The plan will cover a specified number of semesters to gain satisfactory academic progress in both term and cumulative GPA and a cumulative completion rate of 67%. The academic recovery plan for financial aid must be signed by the student, academic and financial aid advisors. Failure to successfully complete any semester within the plan will result in suspension of further financial aid eligibility.

Financial Aid Policies

FINANCIAL AID DISBURSAL

After tuition, fees, bookstore vouchers, and any other approved charges are applied to students’ financial aid awards, the balance is released to students in one or two disbursement checks made payable to the student which is picked up in the Business Office on disbursal day before 1 pm EST or will be mailed if not picked up. Checks are available at the end of the 7th week of classes for 1st disbursal. Students who have applied for a one-semester only loan (spring or fall) will have loan proceeds disbursed in two equal disbursements. The 1st disbursal will be at the end of the 7th week and 2nd disbursal will be the end of the 9th week of classes. Watch for signs giving the specific dates.

ENCUMBERED BILLS

Financial aid awards will be used to pay any outstanding bills first to Ancilla College. Payment is applied first to tuition and fee charges.

ENROLLMENT

Financial aid awards will be based on enrollment status at the end of the refund period of each semester.

DUAL ENROLLMENT

Financial aid is awarded to you from the school at which you are earning your degree. To receive financial aid at Ancilla College, you must enroll in classes that apply to a degree or eligible certificate you can earn at this college. You cannot receive financial aid from two different schools during the same semester.

DEVELOPMENTAL COURSEWORK

Students can use financial aid if enrolled in developmental coursework in English, Math, or Nursing. Financial Aid will pay for a maximum of 30 semester hours of remedial coursework.

REPEATS

Financial aid can be used to pay for repeated coursework according to the course repeat policy in the Ancilla College catalog.

WITHDRAWAL FROM SCHOOL

Financial aid recipients who withdraw from all classes before 60% of the term has elapsed may owe a repayment of the
financial aid awards that were disbursed to them. Students will be notified when they owe funds. Repayment of these funds owed, due to the total withdrawal, must be made before financial aid can be received again at any college or university.

Most students who withdraw from all classes in a term will not be maintaining Satisfactory Academic Progress requirements and as a result MAY NOT be eligible for financial aid for the subsequent term.

 6/2/2011

For more information, please see the Student Catalog & Handbook