The Office of the Registrar is where you’ll find information about classes, schedules, transcripts, & your academic record.

Our Staff

Office Hours:
Monday through Friday
8 am – 4:30 pm
Phone:  574-936-8898, ext. 321

Dia Cooper

Division Chair Administrative Assistant / Registration Specialist

A.S. Ashworth College

325 / 342

C110C / C217A

view office hours
Monday - Friday

8:00 a.m. - 4:30 p.m.

Karen Lopez

Reference Librarian/Registration Specialist

A.A. Ball State University

323 / 321

C200B / C110C

view office hours
Monday - Friday

8:00 a.m. - 4:30 p.m.

Tiffany Fisher

Registrar

B.S., A.S. Indiana Wesleyan University

321

C110A

view office hours
Monday - Friday

8:00 a.m. - 4:30 p.m.

Key Information

  1. When do I need to register for graduation? Download the application for graduation.
  2. How do I get my transcript? Request a transcript online at online transcript ordering.
  3. Degree and enrollment verification requests may be made to the National Student Clearinghouse at http://www.nslc.org/

Frequently Asked Questions

Adding and Dropping Classes 
The first week of each semester is usually the Add/Drop period when students can switch classes without cost or penalty. The length of time varies depending upon the class session. See the college catalog for more information on adding and dropping classes.

Auditing Classes 
Auditing students pay one-third of tuition plus all other fees for most courses.  No credit is given for a course completed on an audit basis. Students taking courses for credit have priority to class availability.  For more information on auditing a course, see the college catalog.

Graduation & Commencement 
In order to be considered for graduation or completion of a certificate, the student must file the Application for Graduation with the Office of the Registrar. After the application is filed, a graduation audit will be completed and sent to the student with notification of any deficiencies. Applications are available from the Office of the Registrar.

Processing Student Grades
Final semester and midterm grades are posted to the Empower Student Information System. This information is live and visible to the student immediately. We do not print or mail student grade reports. To access your Grade Reports, go to https://empower.www.ancilla.edu and create an account. For security purposes, you will need to know your social security number and date of birth to create an account. For help, please contact the Office of the Registrar during normal business hours. Click here for instructions on how to sign into this important system.

Registering for Classes 
All students need to meet with their advisor to review their program course requirements and select their classes. Registration normally opens in March for the upcoming academic year. Late registration can occur until the end of the first week of classes for the term. If there are any holds on the student’s file, he/she may be prevented from registering. Please contact the office placing the hold for more information.

Requesting a Transcript
Transcript requests must be received online.  See the transcript information section below for more information.

Transfer Students To Ancilla
Students who have earned credits at another institution may submit transcripts to the Office of the Registrar for evaluation of these courses. Credits from a regionally accredited institution in which the grade is at least a “C” are eligible for transfer. For more information on transferring course credits to Ancilla, see the college catalog.

Withdrawing from Classes
During the second through fourth weeks of each regular semester you can withdraw from one or more courses and may receive a partial refund of your tuition cost. Withdrawals can occur until the last day to withdraw for the semester. A withdrawal places a grade of “W” on the student’s transcript but does not affect the GPA calculation. Students who stop attending a course are not considered withdrawn and will earn the grade assigned by the instructor. To learn more about course withdrawals, see the college catalog.

Transcript Request Information

Transcripts must be requested online.  To request a transcript visit online transcript ordering.

Cost:

  • Hold for Pick-up: $8.00 per transcript copy.
  • Mail: $8.00 per transcript copy.
  • Express/International: $10.00 per transcript copy.
  • Fax: $8.00 per transcript copy.
  • Electronic PDF: $8.00 per transcript copy.
  • Electronic Exchange/ETX: $8.00 per transcript copy.

 

If you are sending your transcript to a large organization, it is advisable to include a department name or an individual’s name at the organization that should receive your transcript.

We can also send transcripts by fax although many organizations will not recognize a faxed transcript as official.